Guyana Girls Academy 

 
GUYANA GIRLS ACADEMY INC.

POLICIES AND PROCEDURES

 

 TABLE OF CONTENTS

1.       Introduction …………………………………………………………………………………………………………………………… 3

2.       Organization …………………………………………………………………………………………………………………………… 3

3.       Finances …………………………………………………………………………………………………………………………………. 3

4.       Volunteers ……………………………………………………………………………………………………………………………… 4  

5.       Camps …………………………………………………………………………………………………………………………………….. 4  
a.       Volunteers
b.       Check-in
c.       Check-out

6.       Friendlies ………………………………………………………………………………………………………………………………..  4
a.       Volunteers
b.       Check-in

7.       Showcase ………………………………………………………………………………………………………………………………..  5

8.       Workshops ……………………………………………………………………………………………………………………………..  5

9.       Safety ……………………………………………………………………………………………………………………………………..  5
a.       Weather
b.       Equipment

10.   Code of Conduct ……………………………………………………………………………………………………………………..  6
a.       Players
b.       Volunteers


Introduction

The Guyana Girls Academy Inc. (GGA) is a non-profit girls’ football (soccer) academy. The mission of this organization is to develop, educate, and train girls to compete at the collegiate, professional, and international levels, and to create a strong girls football culture that will continuously fuel the women’s national program.

The GGA is designed to provide a safe, professional, no cost training environment for young girls to learn and develop in the game of football, to maximize the women’s national program. With this, the GGA is open to all girls residing in Guyana that are of appropriate age.

This organization shall not discriminate based on color, race, ethnicity, nationality, sexual orientation, political views, or religion in the administration of organization policies, rules, programs, and facilities.

This document is not meant to provide hard and fast rules for every situation but to be used as a guide. You will find that some situations are not covered. We ask that you bring these to the Directors/Officers attention so that consideration may be given to updating or re-evaluating policies in the future. Some duplication in this manual is unavoidable. Where policies or procedures are in contradiction of each other, these contradictions should be referred to the Directors/Officers for a ruling and disposition.



Organization

The GGA falls under the governing body of the Guyana Football Federation (GFF), the Caribbean Football Union(CFU), CONCACAF, and the Federal Internationale de Football Associations (FIFA).

The governing authority of this organization whose powers are designated by the bylaws is vested in its Board of Directors. The operating authority of this organization whose powers are designated by organization bylaws and policies and procedures is vested in its Executive Committee. The Board of Directors may oversee and advice its Executive committee on organization operations as well as remove committee members with a two-thirds vote. The Board of Directors may implement standing committees where and when necessary with two-thirds vote. The GGA Executive committee and standing committee are responsible for the operations of the organization based upon the policies and procedures established by the Policies and Procedures Committee and approved by the Board of Directors. The Executive Committee shall establish committee chairs to head each Standing Committee.

 
Finances

It is the duty of the Treasurer to oversee all financial activities of the organization including but not limited to sponsorships, donations, checks, accounts, and contracts. Only the Executive Committee can sign checks pertaining to the organization. There shall be records kept for every financial transaction involving the organization. A budget shall be created for each year. The fiscal and calendar year starts January 1st and ends December 31st.

 
Volunteers

For the GGA to be a successful operating organization, volunteers will be needed for daily activities. The GGA looks to have consistently responsible, drug and smoke free adults help with various daily operations of the organization. All volunteers must have ID and a documentation will be made for their much-needed assistance to the organization.

 
Camps

-Volunteers

Each camp requires several volunteers based on the number of camp participants. These are some of the areas in which volunteers are needed.

-check-in volunteers to properly sign in participants and direct them to the correct areas.

-lunch and snack volunteers to help prepare and serve food.

-water volunteers to insure participants are adequately hydrated.

-check-out volunteers to make sure participants are safe when leaving camp.

-chaperon volunteers for those camp participants living outside of the camp city or town, female volunteers overnight to make sure the participants are taken care of from afternoon check-out to check-in the next morning.

-Check-In

Each camp participant must check-in at the beginning each camp day and confirm to whom they will be checking out to each afternoon. From there they will be guided to the correct designated area.

-Check-Out

Each camp participant must check-out at the end of each camp day before they leave. Participants are not allowed to leave on their own without properly checking out first.


Friendlies

              -Volunteers

Each day of friendlies requires several volunteers based on the number of teams participating. These are some of the areas in which volunteers are needed.

-check in volunteers to make sure teams have the correct paperwork and direct them to the correct areas.

-snack volunteers to help hand out snacks to teams and officials.

-water volunteers to insure teams and officials are adequately hydrated.

-volunteers to help guide officials to the correct areas.

              -Check-In

Each team must check-in at the beginning of each day of friendlies. They must have all the correct paperwork including rosters and waivers before teams are allowed to participate. Once all the correct paperwork is in, teams will be directed to the correct designated area.
 

Showcases

Showcases are meant to be the event the GGA uses to show the results of hard work put in by the players, coaches, administrators, and volunteers of the organization. During these showcases GGA players compete with their teams in competitive matches against other GGA players and teams. These matches are viewed my representatives from the Guyana Football Federation, the Caribbean Football Union, American Universities, European professional clubs, media outlets, corporate sponsors, donors, etc. with so many guests, volunteers are needed to help make sure individuals move to the correct places at the correct times.

-all individuals need to have showcase IDs when at showcases.

 
Workshops

The purpose of these workshops are to create a community of coaches of female footballers that can support and help the game grow to its maximum potential.  All workshop participants, guests, players, facilitators, and volunteers must be identified before the start of each workshop.

 
Safety

All participant injuries must be reported as soon as they are discovered. All participants are advised to wear cleats and shin guards to minimize chances of injury.

              -Weather

Once lightning is seen or it is known that lightning is 5 or less miles away, all persons must leave the field area and move to a safe location. Participants may not return to the playing field until 30 minutes after the last lightning bolt is seen or it is known that the lightning has moved greater than 20 miles away.

              -Equipment

Use caution when handling football goals. All goals over 5ft. should not be moved by a single individual. All goals over 5ft. must be weighted down at all times. Individuals are not allowed to climb or hang on football goals.


Code of Conduct

              -Players

The GGA supports the development, education, and training of girls to compete at a collegiate, professional, and international level, and the creation of a strong girls’ soccer culture that will continuously fuel the women’s national program in Guyana. With this all players must follow the rules of the game. All players must abide by the GGA Core Values of Learn, Grow, Compete, Pride, Integrity, Teamwork, and Faith.

              -Volunteers

For GGA players to understand and abide by the GGA Code of Conduct, all GGA volunteers must abide by the GGA Code of Conduct. Volunteers must exemplify the GGA Core Values of Learn, Grow, Compete, Pride, Integrity, Teamwork, and Faith.